Frequently Asked Questions

Yes, the CPCA can reset a PCS Report with good cause. Contact the CPCA for more information.

No, you cannot. View Initiating a Payroll Certification System (PCS) Report for more information.

You can look up reports by entering a date range into the Budget Period End From/To fields, but it is extremely important that the Budget Period End To date is the actual last day of the month (28, 29, 20, or 31). If not, the PCS will not include that month of payroll in the report.

You need to enter payroll expenses into the Cost Sharing System for the PCS budget reporting period. View the KFS-PCS and Cost Shared Salaries.

You either need to resolve the cost note with a payroll transfer or seek exceptional approval. Details are on Exceptional Approval.

If you want to have another department certifying their payroll expenses that are generated on your KFS-PCS report, you will need to Ad Hoc route the KFS-PCS document to the other department for their review and approval. Basic information on ad-hoc routing can be found on Workflow and Ad-Hoc Routing.

The Checking Certification Status has a full listing of all status codes.

Yes, this topic is covered on Certifying No Salaries Charged.

Follow the procedures listed on Certifying a Report When the PI has Left UCI.

The main Kuali Security Access Management System (KSAMS) role associated with PCS is:

• Role 10633: KFS-EC - Departmental CG Certification Administrator

This access should be obtained from your Departmental Security Administrator (DSA).

A DPCA can initiate new payroll certifications for the funds they're associated with. All DPCA roles should already be set up in KSAMS, but if you're having access issues, you can check to see if you have the role.

Principal Investigators (PIs) do not need a special KSAMS role to certify. Basic KFS access is sufficient.