Email Reminders & Escalation Process for Overdue Reports

PCS Email Reminders

Payroll Certifications are required to be completed in a timely manner. To help ensure that this is done, the C&G Accounting Office sends email reminders and follows the C&G compliance PCS escalation process.

Two weeks before a PCS report is due, an automated email is sent via PCSHelp@uci.edu to the Primary Account Fiscal Officer and the Primary Account Supervisor to remind them about the upcoming PCS reporting deadline. This message identifies the PCS reporting due date applicable to a specific award.

PCS email reminders are intended to help departments complete PCS reports on time, but it is the department’s responsibility to run a PCS Search every month to identify the reports that are to be certified by PIs.

Recertification

A salary transfer processed after payroll has been certified by the PI may require a recertification if a change to the amount charged and previously certified exceeds 5%. If this happens, the PCS report will be reopened changing the PC Status code from COMP (completed) to RECT (recertification required), and all steps of the payroll certification process will need to be repeated in the same order. To help ensure that this is done, C&G Compliance sends email reminders via PCSHelp@uci.edu and follows the PCS escalation process.

Escalation Process for Overdue Reports

In the event that reports are not certified in a timely manner, an escalation process has been established. First notice emails are automatic emails sent by PCS via PCSHelp@uci.edu for each award. Second third notice emails are sent by the Central Payroll Certification Administrator (CPCA). The dates and recipients of these notifications are specified in the table below.

All Payroll Certification related questions should be directed to PCSHelp@uci.edu. System issues will be promptly reported to the Office of Information Technology (OIT).