The General Ledger

This guide was created to teach you about how UCI's general ledger functions within the Kuali Financial System and help you better understand the data contained within it.

What's covered in this guide?

  • General Ledger Inquiries
    Users may access a number of balance inquiries that retrieve budgets, pending entries, actual amounts posted, and other transactional data within the General Ledger.
  • General Ledger Columns
    A full listing and descriptions for all KFS General Ledger columns to help you better understand your data.
  • Fiscal Year and Fiscal Period
    The Fiscal Year is the institution's defined yearly period used for the purposes of financial reporting. Fiscal Period defines the various periods to which General Ledger entries can be posted.
  • Balance Types and Variance
    Balance Types are used to categorize types of transactions in KFS. Variance is the difference between the available budget and the actual amounts, plus encumbrances for an object code or category.
What is the General Ledger?

The General Ledger (GL) is UCI's chronological accounting record used to keep track of all of our financial transactions.

Every night, the KFS System is updated with the day’s finalized or processed transactions.

A number of other "feeder systems"—for example, the payroll system—also post to the General Ledger.