Directory of Campus Financial Reports

The following is a list of reports that can be run on demand at any time. Data presented in these reports are updated nightly, meaning data should reflect the as-of last working day night state.

Contents

Chart of Accounts Lookup Reports

  • These reports are located in the Decision Support Portlet, under Chart of Accounts - Lookups
  • All Authenticated Users can access these reports.
Chart of Accounts Lookup Reports
Name Description Sample Audience/User
Chart of Accounts Inquiry This utility provides a convenient way of searching and navigating the KFS Chart of Accounts structure. This includes Organizational Hierarchy, Accounts, Fiscal Officers and Delegates, Fund Groups, and Object Codes. Learn more about this report.
Chart of Accounts Inquiry report sample showing KFS organizational hierarchy and account navigation interface
Sample output illustrating the KFS organizational hierarchy navigation structure.
 All Financial Users
TEM Profile Report The TEM Profile report shows employees who have a TEM Profile and what Organization they’re assigned to. Learn more about this report.
TEM Profile Report sample displaying a list of employees with TEM profiles and their assigned organizations
Sample output showing the employee and organization listing layout.
 Travel and Event Management Arrangers
Account Lookup Shows a list of Accounts. It is recommended to use the Chart of Accounts Inquiry to pull the same information. You can filter by Organization Code, or Fund. There are additional options on the top left of the Report Prompt Page.
Account Lookup report sample showing a filtered list of accounts with organization code and fund filter options
Sample output showing filtered account results and the available filter options.
 All Financial Users
Award Lookup Search for Award details using a wide variety of filters.
Award Lookup report sample displaying award details with various search filter options
Sample output showing award search results and the range of available filter fields.
 All Financial Users
Object Code Lookup Shows a list of Object Codes. It is recommended to use the Chart of Accounts Inquiry to pull the same information. You can filter by Object Consolidation, Level Code, or specific Object Codes.
Object Code Lookup report sample showing a list of object codes with filter options for consolidation and level codes
Sample output showing the object code listing and available filter options.
 All Financial Users
Project Code Lookup Show's a list of all Project Codes. You can Filter by Organization Code, or a specific set of Project Codes. To view all Project Codes, use the '%' wildcard symbol to search for everything.
Project Code Lookup report sample showing a list of project codes with organization code and wildcard filter options
Sample output showing project code results, including an example of wildcard search usage.
 All Financial Users

General Ledger Reports

  • These reports are located in the Decision Support Portlet, under General Ledger - Campus Reports
  • KFS User (54) or KFS Decision Support Viewer is required to access these reports.
General Ledger Campus Reports
Name Description Sample Audience/User
Ledger Reconciliation

This report provides detailed transactional information on Current Budget, Actuals and Encumbrances for a given Account with subtotals at each Consolidation. This report features a balance from the previous month for the account and each Consolidation Code.

Descriptions and definitions on General Ledger Columns.

More Information about Report
Ledger Reconciliation report sample showing current budget, actuals, and encumbrances with subtotals and previous month balances by consolidation code
Sample output illustrating the transactional detail layout with consolidation subtotals and prior month balances.
 Fiscal Officers and Financial Managers.
Account Summary Report The Account Summary Report shows “as of” totals and balances for an Account by Consolidation Code and by Object Code.
Account Summary Report sample showing as-of account totals and balances organized by consolidation code and object code
Sample output showing how balances are grouped by Consolidation Code and Object Code.
 Fiscal Officers and Financial Managers.
Account Transaction - Income and Expense

The Account Transaction Report shows detail entries from the KFS General Ledger.

Descriptions and definitions on General Ledger Columns.
Account Transaction Income and Expense report sample showing detail transaction entries from the KFS General Ledger
Sample output illustrating the general ledger transaction detail layout.
 Fiscal Officers and Financial Managers.
Fund Summary Report The Fund Summary Report shows “as of” totals and balances of a particular fund by Account and by Consolidation Code.
Fund Summary Report sample showing as-of fund totals and balances organized by account and consolidation code
Sample output showing fund totals organized by Account and Consolidation Code.
 Fiscal Officers and Financial Managers.
Encumbrance Report The Encumbrances report displays the most current detail for encumbrances.
Encumbrance Report sample showing current encumbrance detail entries
Sample output showing the encumbrance detail layout.
 Fiscal Officers and Financial Managers.
Organization Account Status

Quick overview of each account in a unit. Used to identify income that needed to be budgeted against, and accounts that were not solvent.

This report is used extensively in preparation for fiscal close.

More Information about this Report
Organization Account Status report sample showing a unit-level overview of account solvency and budget status for fiscal close preparation
Sample output illustrating how account solvency and budget status are surfaced at a unit level.
 Fiscal Officers and Organization Financial Managers/Leaders (MAABOs or MSOs)
Organization Ledger Summary Provides a summary by special fund categories developed by the Budget Office.
Organization Ledger Summary report sample showing account balances summarized by special fund categories developed by the Budget Office
Sample output showing how balances are grouped by special fund category.
 Organization Financial Managers/Leaders (MAABOs or MSOs)
Recharge Review Analysis Tool The Budget Office has developed a report tool that will provide some assistance with completing the yearly annual recharge report. For more information, see the guide for the report.
Recharge Review Analysis Tool sample showing financial data fields and analysis output used to complete the yearly annual recharge report
Sample output showing the recharge analysis fields and report layout.
 Recharge Managers