Corporate Card & CTS: Importing and Reconciling

If the Employee Payee has used their Corporate Credit Card for expenses, Arrangers on behalf of the cardholder can look up their expenses and import them onto the TR or ENT eDoc.

If the Arranger has used their CTS Card to pay for travel expenses for a traveler, the Arranger can look up their own CTS Card expenses into a TEM eDoc.

Step 1: Go to Lookup

To import expenses, Arrangers can select the magnifying glass lookup icon, to the right of the Imported Expenses section.

Magnifying glass lookup icon located to the right of the Imported Expenses section in the TEM eDoc
The lookup icon used to open the card expense search in the Imported Expenses section of the TR or ENT eDoc.

Step 2: Searching for Expenses

Card Type: When Importing Card Expenses, you must select the type of card you are importing.

  • Searching for Corp Card expenses will bring up expenses from the Employee Traveler’s Corp Card.
  • Searching for CTS Card expenses will bring up expenses from the Arranger’s CTS Card.

Additionally, you can narrow down your search criteria by Company, Transaction Date, etc.

Card Expense Import search form showing a Card Type dropdown with options for Corporate Card and CTS Card, along with Company and Transaction Date filter fields
The Card Expense Import search screen, where you select the Card Type (Corporate Card or CTS Card) and optionally filter results by Company, Transaction Date, and other criteria.

Assigned Buttons: Use the Assigned radio buttons to see which card charges have been reconciled.

  • Yes: When the Yes button is selected, only card charges that have already been imported into a TEM document will show. There are no check boxes to select these charges because they have already been reconciled.
Assigned radio buttons with the Yes option selected in the card expense search form
The Assigned radio button set with "Yes" selected, which filters the search to show only card charges that have already been imported into a TEM document.
Card expense search results listing previously reconciled charges with no checkboxes available for selection
Search results displayed when "Yes" is selected for Assigned status, showing already-reconciled card charges without selectable checkboxes.
  • No: When the No button is selected, only card charges that have not been imported into a TEM document will show. Check boxes are available to select so that charges can be imported and reconciled.
Assigned radio buttons with the No option selected in the card expense search form
The Assigned radio button set with "No" selected, which filters the search to show only card charges not yet imported into a TEM document.
Card expense search results listing unreconciled charges with checkboxes available in the Select field for each row
Search results displayed when "No" is selected for Assigned status, showing unreconciled card charges with checkboxes available to select individual expenses for import.

Step 3: Selecting Expenses to Import

  • Upon entering search qualifiers or performing a blank search, users can individually select the expense to be imported by checking it in the "Select?" field. If the expense has already been used or identified as personal, it may still appear, but it will not be selectable.
  • Click the "return selected" button when they have identified all items to import.
Card expense search results with individual expenses checked in the Select field and the Return Selected button visible at the bottom of the list
The card expense selection interface showing checked expenses in the "Select?" field and the "Return Selected" button used to import the chosen charges into the TEM eDoc.

Reconciling Card Expenses and Credits

Reconciling Corporate Travel Card transactions

Reconciling CTS Ghost Card Account transactions 

More Information About Cards