How to Manage Your Direct Deposit

Direct Deposit electronically transfers your payments to your bank account. Each payday, the net of your paycheck is electronically transmitted to your bank and will be available that morning. It's significantly faster than getting paid by paper paychecks, which are mailed to an employee's home address and may take several days to arrive. To enroll in, modify or cancel direct deposit for payments to you, please do the following:

Getting to the Direct Deposit Page

payroll-button-ucp-online-2x.png Access the UCPath Online website at ucpath.universityofcalifornia.edu. You will be asked to login with your UCInetID. Multifactor authentication is required to access the UCPath Center website. After you're logged in, navigate to the Direct Deposit Page:

  • From the Dashboard: Income and Taxes > Direct Deposit
  • From the Menu: Employee Actions > Income and Taxes > Direct Deposit

Before you change your direct deposit information, you must validate your identity. UCPath randomly displays one of the security questions set up on your profile. If you cannot answer it, you will be asked to validate your identity by other means.

Selecting an Existing Account or Creating a New One

The Direct Deposit page displays all of the direct deposit accounts currently on file for you in UCPath.

payroll-direct-deposit-main-screen.jpgIf you are not currently enrolled in direct deposit, you can use the Add Account button to get started. If you want to update your existing account, click the box showing your account details. You can have more than one account setup for direct deposit if you wish. See the Deposit Type section below for information on the options available.

Entering Your Banking Information

The next page will ask you to input/update a routing number and account number.

payroll-direct-deposit-edits.jpgYou can click the View Check Example link for help finding these numbers. You can also lookup a routing number by selecting the magnifying glass icon in the routing number field. After you’ve entered your routing number, input your account number, retype it, and select the corresponding Account Type (e.g., checking, savings).

Selecting Deposit Type and Order

For the Deposit Type section, you have three options. Select one of the following:

  • Amount: Use this option if you want to specify a fixed dollar amount to be deposited to the bank account.
  • Balance of Net Pay: Use this option if you want the remaining net pay amount (after all other deposit types have been distributed) deposited to the bank account.
  • Percent: Use this option if you want to specify a percentage of pay to be deposited to the bank account.

Most employees will want to select “Balance of Net Pay” to setup a basic direct deposit. If you choose, you can select the other two options to setup other types of deposits. For example, you could deposit 5 percent of your net pay to a savings account using the Percent option. If you select the Amount or Percent options, you must also enter in how much you want to deposit in the Amount or Percent field. You may have up to three direct deposit elections.

The Deposit Order field indicates the order in which pay is distributed to bank accounts if you have multiple direct deposit accounts. The lower the number, the higher the priority. Balance of net pay accounts should have the highest deposit order of 999.

Click the Return to Direct Deposit button when you’re done making changes.

Saving Your Changes

You can only add/update your direct deposit only once per day, so make all direct deposit changes, deletions and additions before you save.

payroll-direct-deposit-saving.jpgClick the check box to allow the University of California to credit and/or debit your account(s) and then click the Save button. A confirmation email is sent to the primary email address on your account. You can identify your primary email address under Employee Actions > Personal Information > Personal Information Summary.

Direct Deposit Changes Have a Transition Period

If an employee updates any portion of their Direct Deposit information, such as adding an extra account or removing/adding new information, there will be a transition process for the change that can take several weeks to complete.

  • If the transition process hasn’t finalized by the time their next payroll cuts, the employee will receive a paper paycheck that will be mailed the day before payday to their home address on record.
  • The transition process can take up to two pay periods to officially update.