Getting Started with the ENT

Starting with the right tools helps every project run smoothly. Here are some tips to help you get set up before you initiate a new Entertainment Reimbursement in KFS.

Ensure Payee is Ready to Receive a Payment

Employees	When a UCI employee needs to be reimbursed for Event or Travel expenses, the employee being reimbursed and the Arranger who is preparing the document must have a TEM Profile. The following guides, links and FAQ's will help you create and edit TEM profiles How to create a TEM Profile and add an Arranger Adding an Arranger to an active TEM Profile Adding a Default Account to your TEM Profile Understanding TEM Profiles and Arrangers If you are reimbursing a UCI employee, ensure that you are an arranger for them. If you are not an arranger for an employee payee you will not be able to process a reimbursement for them. Having trouble or getting errors? See our TEM Profile FAQ. Employees will by default (unless the initiator selects Special Handling) get paid via the same payment method as they elected in UCPath. Employees and Students who do not have an active appointment in UCPath will have to be paid as a One-Time Payee or Student. This includes employees who are on a short work break.
Vendors	When a Vendor needs to be paid (company or person), ensure they have been onboarded into PaymentWorks. Vendors have the opportunity to sign up for ACH/direct deposit or Foreign Wires in PaymentWorks.
Students & One-Time Payees	Students who are active UCI employees will need to create a TEM profile (as an employee). Students who are not active employees can be paid using the one-time feature in the Entertainment Overview tab, and will be issued a check. One Time payees and former employees can be paid using the one-time feature in the Entertainment Overview tab, and will be issued a check.

Prepare Supporting Documentation

Having the proper supporting documentation will ensure a quicker reimbursement process. Travel Accounting has a Supporting Document Guide to help you ensure that all required documents are included in your reimbursement request.