How to Access KFS

Log in and Password Help

Before you can log into KFS, you will need to have a UCInetID and password. Additional information on how to obtain your UCInetID can be found on the Office of Information Technology (OIT) website. If you need to reset your password, view OIT's instructions on UCInetID Password Reset.

If accessing KFS from off-campus, VPN software is required (even if only approving a document). WebVPN doesn't work due to the OIT VPN vendor. The VPN software is accessible on a phone or tablet (VPN app) as well as a computer. If you need help with VPN setup, view OIT's instructions on Virtual Private Network (VPN).

How to Access KFS

KFS can be accessed through ZotPortal.

Step 1: Go to portal.uci.edu.

Step 2: Select the Login link in the top right corner and enter your UCInetID and password.

ZotPortal homepage with the Login link highlighted in the upper-right corner — ZotPortal homepage showing where to select the Login link before entering your UCInetID credentials.

ZotPortal login screen with UCInetID and password fields completed — ZotPortal login page displaying the UCInetID and password entry fields used to sign in.

Step 3: Select the Finances/KFS tab to view KFS portlets.

While faculty, students, and employees have access to ZotPortal, only employees have access to KFS. Non-employees will not see the Finances/KFS tab.

ZotPortal page with the Finances/KFS tab highlighted in the navigation menu — ZotPortal navigation showing the Finances/KFS tab used to access KFS portlets.

What Is a Portlet?

Portlets are groups of links that relate to a specific module or function. Below is an example of a portlet. The Tools & Support portlet contains links to the KFS homepage, Action List, and Doc Search tools along with links to Support and Help Guides.

Different portlets may be shown depending on access.

Expanded KFS Help Guides section showing additional help guide links — Expanded KFS Help Guides section displaying additional support and training links.

KFS Home Page

The KFS Home Page can be accessed by selecting the KFS homepage link in the Tools & Support portlet of ZotPortal.

Side Menu

The Side Menu can be used to navigate to eDocs and lookup pages. To open the Side Menu, select the white arrow located on the left side of the screen.

The Jump To field helps you find eDocs or lookups easily. Begin typing to get a list of available links.

KFS Jump To search field with the word account entered and matching links displayed — Jump To search field displaying filtered navigation results after entering a keyword.

The portlets in the side menu are organized in a similar way to the ZotPortal portlets on the Finances/KFS tab. Each portlet contains links to eDocs and lookups. Side menu portlets and links within the portlets will populate based on the individual user's access. For example, users who do not have access to the Advance Deposit eDoc will not see a link for it in their Accounting portlet.