Department Time Administrator (DTA) Newsletter - February 2025

Sent to the TRS-Update mailing list on March 4, 2025laptop with trs login screen showing

Timesheet Submission Audits

A key DTA responsibility is ensuring all timesheets are submitted and approved within TRS deadlines and processed in accordance with the UCPath payroll processing calendar. To assist in meeting this goal, Central Time Administration will be emailing you lists of timesheets in various statuses requiring action. Below is an example of what you might receive:

Status

Impact

Action Needed

Submitted to Supervisor

Timesheet not submitted to UCPath

Timesheet needs to be approved/returned by supervisor and reviewed by DTA as appropriate

Our team is here to answer any questions and assist in your efforts to meet this important requirement. Please look for emails for your respective department/unit from our team.

Reporting Protected Sick Leave in TRS

Eligible employees are now able to select the “Sick Protected (Non FML)” TRS time entry code directly from the drop-down menu (see below) when entering time. TRS was also updated so that time codes are grouped together for user convenience and visibility.

screenshot showing adding hours in trs for sick protected (Non-FML)For more information, see the communication that was sent out to DTAs in January. 

Now Available: Auto-Assign Supervisors and Create Default Work Schedule

The auto-assign feature leverages UCPath employee job data to automatically assign the primary and back-up supervisors for employees in TRS.

The standard TRS system email notifications have been enhanced (see screenshots) to list the auto assigned supervisors or provide a link to manually assign supervisors as appropriate.

TRS email with assign supervisors linkTRS email with supervisors auto populated

Departments will now have the option to allow TRS to automatically create a standard 40-hour work week; Mon-Fri 8AM-5PM (1 hour lunch break) schedule for all new assignments. Please note that all new assignments will be set up with the default schedule if this option is selected.

TRS Updated with Effective Dated Tracking of UCPath Short Work Break Status

TRS was recently updated so that when an employee transitions between UCPath HR statuses (Active, Short Work Break, Terminated, and back to Active), TRS will correctly disable and re-enable timesheet creation and notifications accordingly with the status dates.

Going forward, you will be able to place employees on short work break for the summer session and, at the same, time enter the transaction to return them to a position in the Fall session.

2025 TRS and UCPath Deadline Calendars Posted

The 2025 TRS and UCPath deadline calendars are posted on the UCI Central Payroll website.  You can access all current calendars via the following link: https://www.accounting.uci.edu/payroll/trs/deadlines.php

Have Questions or Need Help?

DTAs requiring TRS support/assistance can contact the Central Time Administration team by submitting a Time Reporting System (TRS) and Timesheet Inquiry via the Employee Experience Center.

  • Category: Payroll and Time Reporting

Sub-category: Time Reporting System (TRS) and Timesheet Inquiry