UC Increases Lodging Reimbursement Maximum

Sent to the AFS-Update mailing list on April 18, 2024

The University of California recently updated UC Policy G-28: Travel Regulations to increase the maximum amount employees can be reimbursed for lodging costs on business travel. The lodging reimbursement cap for travel in the continental 48 states has increased to $333 per night before taxes and fees effective Jan. 1, 2024. This rate, which is derived from U.S. General Service Administration guidelines, was previously set at $275.

Lodging Reminders

Please keep in mind the following guidelines when booking lodging for your business trips.

• When booking lodging, use ConnexUC to take advantage of UC-negotiated rates and potentially other benefits like later checkout times or free upgrades.
• The lodging cap is $333 per night (before taxes and fees), but you should only rent a single room and the cost must be reasonable for the location and nature of the trip.
• It is customary to stay at the hotel where the conference is being held but consider alternative hotels for your conference stay that could save the University money and give you more flexibility in your plans.
• You won't be reimbursed for in-room charges such as gym or movie fees.
• An expense for lodging within the vicinity of your home or headquarters is generally not eligible for reimbursement unless an early start time is combined with a distance greater than 40 miles from the headquarters or home, whichever is closest.

For more information about reimbursing travel at UCI, please see the Accounts Payable: Travel and Disbursements website.