Required Documents for Foreign Travelers

Documentation requirements for foreign travel are listed below.

Those wishing to have advance payments done on their behalf:

• A faxed copy of the completed and signed Certification of Academic Activity (T182-27) form
• If Traveler is a Resident Alien; a copy of their "Green Card"
• If applying for a J1, a copy of the application from International Services

For International Visitors wishing to be reimbursed for Travel Expenses, including citizens of Canada & Mexico:

1. Copy of traveler's passport photo page
2. Copy of the traveler's Visa (in their passport) OR a copy of the ESTA Approval form (if traveler entered the U.S. on the Visa Waiver Program)
3. Copy of the Passport Stamp in the traveler's passport, showing when they entered the U.S. OR a copy of their I-94. Travelers can obtain their I-94 from the U.S. Customs and Border Protection website.
4. Copy of the completed and signed Certification of Academic Activity (T182-27) form (for travelers who entered the U.S. on a B-1, B-2, WT, or WB visa, including the Visa Waiver Program/ESTA)
5. Requests for reimbursement as a Foreign wire transfer requires a completed typed and signed Wire Transfer Request form

All required documents must be uploaded on the "Image Scanning" tab of the Travel Reimbursement eDoc. Please ensure any Passport Numbers and/or Social Security Numbers are redacted prior to uploading to scanned images.

Those entering the U.S. while in the process of applying for Permanent Residency:

• US Social Security number
• Copy of passport with visa stamp - will indicate application status for Permanent Residency with a number stamp beginning with an 'A' - No I-94 will be given to these visitors.
• Completed Form 1078 - Certificate of Alien Claiming Residence in the US