Travel Basics and Payment Options

Every UCI department and organization has its own procedures for booking and reimbursing travel and entertainment expenses. For this reason, you should first check with your department about your group’s specific travel procedures.

All travel and entertainment reimbursements are processed through UCI's Kuali Financial System, and if you want to be reimbursed, you will need to create a TEM profile.

UCI Travelers are required to comply with all policies related to travel and entertainment expenses. The highlights below represent the most commonly encountered rules and guidelines every traveler should be aware of.

Those who travel on UCI business are often required to pay for certain travel expenses prior to the trip. In order to avoid travelers having to bear these costs for an extended period, these expenses can be paid directly or reimbursed as soon as they are incurred.

The UCI Corporate Travel Card is an individualized Visa charge card used exclusively for UCI travel expenses. Any travel related expense can be charged to the UCI Corporate Travel card such as airline tickets, hotel reservations, conference registrations, car rentals, and even meals.

Departments at UCI can use a CTS Ghost Card Account to book airfare and hotels for faculty and staff members. You need a CTS card to do this because UCI’s Corporate Travel Card cannot be used to pay for travel expenses for anyone but the cardholder.

Uber for business brings you the best of Uber for all your business travel needs. Business travelers who sign up for access to the UC’s Uber Corporate Account can switch between personal and business travel by selecting the UC profile in the Uber app.

The Reporting Period to process a Travel Reimbursement must be submitted, approved and received by accounting no later than 45 days after the end of trip date to avoid delinquency.