How to Reconcile UCI Corporate Travel Card

Reconciling Corporate Travel Card Expenses

Charges made to the Corporate Travel Card are processed when they are imported into a Travel Reimbursement eDoc (TR) in KFS. Once the TR is finalized, a payment will be sent to USBank, and the expenses will be posted to the account specified in the accounting lines.

Reconciling Corporate Travel Card Credits

If the original charge has not been imported, both the credit and expense should be imported together, along with an additional expense to ensure the total amount is greater than zero.

The Object Code and Expense Source in the accounting line must match those in the Account Distribution by Object Code section. The amount should reflect the actual expense amount owed to USBank.

Actual Expenses tab showing a credit of $172.84, a matching expense of $172.84, and an additional expense of $24.25 imported together — When the original charge has not yet been imported, all three transactions must be imported together so the total amount remains greater than zero.

Accounting line with Expense Source set to CORP, $24.25 entered in the amount field, and the Add button selected — The Expense Source and Object Code in the accounting line must match the Account Distribution by Object Code section, with the amount set to the actual expense owed to USBank.

If the original charge has already been imported, you will need to wait until you have a different expense that exceeds the amount of the refund made on the corporate card. Once you have this new expense, you can import both transactions together. The amount should accurately reflect the actual expense owed to USBank.