Accounts Payable Update for June

Sent to the AFS-Update mailing list on June 24, 2024

Procedure for Processing FedEx Invoices

Campus offices should send ALL FedEx invoices to accounts-payable@uci.edu for processing. Do not process a disbursement voucher (DV) to pay invoices from FedEx as this creates duplicate payments. Accounts Payable receives all invoices directly from FedEx.

If you have any questions, contact us at accounts-payable@uci.edu.

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Reminder: Purchase Orders and Fiscal Year End

With fiscal year end approaching quickly, be mindful that invoices for product and services that are provided prior to June 30, 2024, must have a valid purchase order for the invoice to be paid.

The purchase order must have the following:

• PO must be open and not expired.
• PO must be fully approved and finalized.
• PO must have enough funds to pay all open invoices through June 30, 2024.
• PO must be amended and finalized prior to June 30, 2024.

Important: Notify Accounts Payable once your PO has been approved and finalized so AP can process your invoices prior to the June 30 deadline. Send all invoices/payment inquiries to accounts-payable@uci.edu.