New Process for Creating Invoices for Non-Student Receivables Coming in March

Sent to the AFS-Update mailing list on Feb. 9

Financial Services is excited to announce that invoicing for non-student receivables – e.g., sundry debtors and third-party billing – will transition from Campus Billing System Online (CBSO) to Kuali Financial System Accounts Receivable (KFS AR) effective March 1, 2023.

How This Will Affect Departments

Campus organizations that use CBSO to invoice goods or services to external customers will be required to create their invoices using KFS Accounts Receivable (AR) for Financial Services beginning on March 1. The last day to submit non-student invoices using CBSO will be Feb. 28 at 1 p.m. Items created in CBSO by 1 p.m. on Feb. 28 will post to the February general ledger. CBSO invoicing for students will continue to be created in CBSO.

Training for CBSO Users & Fiscal Officers Coming Feb. 14 & 16

KFS AR Training will be available on Feb. 14 and Feb. 16 via Zoom. Anyone who creates invoices for any non-student billing purposes (including requesting third-party billing entities, creating invoices, recording invoice payments) and Fiscal Officers for departments that perform third-party billing will need to attend the training. An email was sent to all CBSO users on Feb. 6 inviting them to attend one of the training sessions. Should you need an invite sent to you, please contact us at nonstudentar@uci.edu and request an invitation.

If you have any questions, please email Campus Billing and Collections (non-student receivable team) at nonstudentar@uci.edu.