ICT Document Update: New Systemwide Object Codes

Sent to the AFS-Update mailing list on Oct. 10, 2022

To comply with UC Office of the President reporting and balancing requirements, KFS has been modified to restrict the object codes that can be used on Intercampus Transfer (ICT) documents, effective immediately. The new recharge-based object codes are now the only object codes that can be used when a UCI department initiates a transfer of expenses, between another UC campus or UCOP. 

As a result of this change, campus departments can no longer use internal department recharge objects codes, or general expense object codes, when recording transfers between UCI and another UC campus. They will have to select an object code that corresponds with the other UC campus and category of expense type from the credit or debit object code tables for the ICT.

For departments that formerly did recharges with their own internal (intra-campus) expense object codes, you should switch to an intercampus recharge object instead. A full listing of allowable object codes is available on the Completing an Intercampus Transfer Document (ICT) page. For departments that previously used general expense object codes to record expenses between campuses, you will need to comply with reporting it as an intercampus recharge, by using the object codes listed on the Accounting website.

Please also keep in mind the following: 

  • Departments can no longer use a GEC to change one of the ICT credit/debit object codes after finalizing. This is necessary to ensure we can balance UCI’s recharges against the other UC campuses and UCOP.
  • A small number of revenue transfers (not expense/recharge related) require contacting financialcontrol@uci.edu (part of General Accounting) for guidance.

To learn more about these changes, please see the Intercampus Transfer (ICT) Document Guide.

If you have any questions or concerns not addressed in the guide, please contact the KFS Help Desk at kfs@uci.edu

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