Accounting Periods During Fiscal Year-End Close

Sent to AFS-Update on June 29, 2022

To make the fiscal close process easier for departments, the following KFS documents will have the June accounting period (JUN22PER12) selected as the default when initiated from July 1 to 15: 

  • General Error Correction (GEC) and Restricted General Error Correction (GECR)
  • Budget Appropriation Transactions (BAT)
  • Auxiliary Voucher (AV)
  • Distribution of Income and Expense (DI) (closes July 8)
  • Internal Billing (IB) and Service Billing (SB) (closes July 6, auto-approves July 8)
  • Procurement Card Document (PCDO) (auto-approves after July 8)

These documents will revert back to their normal behavior – and the July 2022 accounting period – on July 16.

Please also be aware of the following during fiscal year-end close: 

    Because inception-to-date accounts have new budgets being created and transferred during July, the Budget Adjustment (BA) e-document will not default to June (it will default to the period of “JULY 2022”). However, users can select June in the drop down of the document if making budgetary transfers or re-alignments.
    When performing ledger balance or any entry lookups in KFS, please note that the fiscal year and period all default to “current” Period 01 and fiscal year 2023 effective July 1.
    The default period to post the GEC/GECR defaults to JUNE22PER12 when creating the document. However, when performing ledger lookups, users must be sure to change the fiscal year on the GL Entry Screen lookup in order to find and import their transactions from the previous fiscal year. Initiators and approvers should ensure the correct fiscal period is selected before submitting/approving the document.

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