Request Transfers to/from Reserves by July 17

Sent to the AFS-Update mailing list on June 30, 2020

Auxiliary and sales & service units who want to record transfers to/from reserve funds for the 2019-20 fiscal year should send requests to the General Accounting team no later than 5 p.m. on Friday, July 17. Transfers should be requested using this Excel Template. Both auxiliary and sales & service units should use the same template, but please note the following:

Reserve Funds (Auxiliary Enterprises)
  • It may be appropriate for an auxiliary to accumulate reserves intended to be utilized (expensed) in future years (example: expected capital renewal/replacement costs)
  • Auxiliaries are assigned specific fund numbers for reserves
  • Requests should be sent via Excel template to Accounting by 5 p.m. on July 17
Reserves (Non-Auxiliary)
  • Official Recharge Activities can fund reserves for similar reasons to auxiliaries – when accumulating reserves for future year expenses is appropriate
  • Official Recharge Activity should use fund 76390 for reserves
  • 76390 should be used by official Recharge Activities only (units that require annual Accounting & Fiscal Services review). If you don’t know if you have an Official Recharge Activity in your area, or you’re interested in starting a new one, contact the Accounting & Fiscal Services Cost Accounting Unit, Maria Gorginova.
  • Requests should be sent via Excel template to Accounting by 5 p.m. on July 17

For questions about reserves, please contact Victor Cesario in General Accounting.

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