Fiscal Year-End Procedure for Dropping Off Deposits

Sent to the AFS-Update mailing list on June 24, 2020

Next week is the end of the fiscal year, and the Payment Services team is expecting to receive a significant number of deposits on June 30. To ensure our staff can maintain social distancing guidelines, we have established the following procedures for dropping off deposits on June 30.

  • To ensure same day processing, bring your deposits to Payment Services in Aldrich Hall between the hours of 11 a.m. and 1 p.m. on Tuesday, June 30.
  • Proceed up the stairs of the main entrance of Aldrich Hall, which faces the circular drive where the flagpoles are located.
  • Because the building is currently closed to the public, a box to drop deposits will be located outside the doors at the main entrance. (If your deposit holds only one check, the drop slot may be used if desired. It is located on the curved wall outside the main entrance.)
  • Payment Services staff will be present inside Aldrich Hall closely monitoring the deposit box. When your deposit has been dropped into the box, please step away so that it can be safely retrieved by Payment Services.

Do not drop off deposits at the Mail Distribution Center located on North Campus as this may result in delays. Deposits received at Aldrich Hall by 1 p.m. will be processed same day to meet the fiscal year cutoff. Payment Services will not be in the office as usual on Thursday, July 2, but will resume a once-a-week Thursday schedule on July 9.

Please also be sure to submit your deposit information through the Campus Online Deposit System (C.O.D.) by the 1 p.m. deadline on June 30. Deposits with discrepancies will be rejected online, so please be sure to check your deposits for accuracy before submitting and delivering to Payment Services.

For questions, please contact Payment Services at cashiers@uci.edu.

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