Get Paid on Time! Submit Your Biweekly Timesheet Now

Sent to all UCI employees on Dec. 18, 2019

If you are an employee who is paid biweekly and you use the Time Reporting System (timesheet.uci.edu), you should submit your timesheet for the pay period ending Dec. 28 as soon as possible. The timesheet deadline for the Dec. 15–28 biweekly pay period is Wednesday, Dec. 18. If you are a supervisor of biweekly employees, please remind them of this deadline and make sure you can meet the supervisor deadline on Dec. 19. This deadline does not apply to employees who are paid monthly, and campus units may have deadlines that are stricter.

Deadlines for Pay Period: Dec. 15–28, 2019

Group

Action

Deadline Date (Day)

Time

Employees

Must submit timesheets

Dec. 18, 2019 (Wednesday)

5 p.m.

Supervisors

Must approve timesheets

Dec. 19, 2019 (Thursday)

5 p.m.

Because the deadlines above are before the pay period ends, employees should work with their supervisors to estimate the hours they expect to work and submit them before the deadline. The need to submit hours so far in advance is a one-time occurrence required to implement our new payroll system.

Information Regarding Monthly Employees

Monthly employees should not use the Time Reporting System until Jan. 2, 2020. Any information entered now will not transfer to the new payroll system. Monthly timesheets for December will be due from employees no later than Jan. 6, 2020; however, units may have a stricter deadline. Similarly, department time administrators (DTAs) and supervisors should not attempt to process changes to monthly employees until after Jan. 2. Employee assignments will not display correctly until that time.

Meeting the deadlines listed above will aid in the transition to the University of California's comprehensive new payroll system UCPath. If you have any questions or concerns about meeting these deadlines, contact your Department Time Administrator (DTA) or contact the Accounting Department’s TRS experts at TRS@uci.edu.

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