Get Paid on Time! Important Biweekly TRS Timesheet Deadlines

Sent to all campus employees (including Health Sciences) on Dec. 9, 2019

Biweekly employees who use the Time Reporting System (timesheet.uci.edu) and their supervisors should be aware of the following timesheet deadlines. Some of these deadlines have recently been updated or are earlier than usual. These deadlines do not apply to employees who are paid monthly.

Deadlines for Pay Period: Dec. 1–14, 2019

GROUP ACTION DEADLINE DATE (DAY) TIME

Employees

Must submit timesheets

Dec. 15, 2019 (Sunday)

5 p.m.

Supervisors

Must approve timesheets

Dec. 16, 2019 (Monday)

Noon**

** This time for supervisors is earlier than previously communicated. The employee deadline is according to the usual schedule.

Deadlines for Pay Period: Dec. 15–28, 2019

GROUP ACTION DEADLINE DATE (DAY) TIME

Employees

Must submit timesheets

Dec. 18, 2019 (Wednesday)**

5 p.m.

Supervisors

Must approve timesheets

Dec. 19, 2019 (Thursday)**

5 p.m.

** The deadlines for employees and supervisors are significantly earlier than usual to allow for the transition to UCPath.

As shown above, biweekly employees will be required to submit their Dec. 15 – 28 timesheets no later than Wednesday, Dec. 18. Because this is before the pay period ends, employees should work with their supervisors to estimate the hours they expect to work and submit them before the deadline. Supervisors are required to approve these timesheets no later than Dec. 19. The need to submit hours so far in advance is a one-time occurrence required to implement our new payroll system.

Meeting these deadlines will aid in the transition to the University of California’s comprehensive new payroll system UCPath. If you have any questions or concerns about meeting these deadlines, contact your Department Time Administrator (DTA) or contact the Accounting Department’s TRS experts at TRS@uci.edu.

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