Accounts Payable Year-End Deadlines

Sent to the AFS-Update Mailing List on Nov. 25, 2019

Employees who process accounts payable documents should be mindful of the following deadlines to ensure all payments are made in a timely manner:

  • 12/2 ­– Corporate Card and CTS Card Applications

To ensure a smooth cutover to the new UCPath payroll system, Monday, Dec. 2, 2019, will be the last day to process applications for new corporate cards and CTS cards. Applications received after the deadline will be disapproved to allow U.S. Bank processing time and for the UCPath conversion. New online applications may be submitted beginning Monday, Jan. 6, 2020.

  • 12/13 – TEM, DV, RELO Reimbursements and Payments

The deadline to finalize your Travel Reimbursements (TR), Entertainment Reimbursements (ENT), Travel Authorizations (TA), Moving & Relocations (RELO) and Disbursement Voucher (DV) e-documents for payment in 2019 is Friday, Dec. 13, end of business day. Documents must be submitted, scanned, and department approved by this date to be processed for payment in 2019. If you miss the Friday, Dec. 13 deadline, your payment may not be processed until 2020.

  • 12/20 – Disapproval of Non-Final Employee Reimbursements

Reimbursement eDocs for employees that are not finalized before Friday, Dec. 20 will be Disapproved. Because employee ID numbers will be changing with UCPath, there cannot be any DV, ENT, TR, TA, or RELO documents saved or enroute for an employee during the payroll system cutover. New reimbursements may be created beginning Jan. 2, 2020. Reimbursements to vendors, one-time payees, and students can remain enroute, as the UC Path conversion should not affect this population.

If you have any questions, contact Accounts Payable directly at travel-accounting@uci.edu.

Sign Up to Get A&FS News in Your Email

Receive this news in your emaill by going to maillists.uci.edu/ and subscribing to these mailing lists:

  • AFS-Update for updates and news from the Accounting & Fiscal Services Department
  • UCI-DWH for Decision Support and Data Warehouse updates
  • PPS-Update for Payroll / Personnel Online System Announcements

You can unsubscribe using the same link. If you have questions or need help, please contact kfs@uci.edu or 949-824-7001.