Sent to the AFS-Update Mailing List on Sept. 27, 2019
Accounting & Fiscal Services recently revised its policy for setting up vendors for payment by electronic funds transfer (EFT) – commonly known as ACH or direct deposit. UCI routinely processes thousands of electronic payments to vendors every year. As a public institution, these payments are particularly targeted by criminals who seek to fraudulently redirect them to a bank account under their control.
In the past, vendors could setup ACH payments by providing documentation and forms via email. That process was ended earlier this year. UCI’s new policy on ACH payments establishes a more rigorous procedure for setting up electronic payments that requires vendors to physically come to the Accounting Office and present official ID.
Read the new policy here: Sec. 701-21: Updating Vendor Electronic Funds Transfer (EFT) Information.
Accounting is currently evaluating several tools that will allow vendors to securely verify their identities and setup ACH payments online, but there is not yet a timeline for implementation.