New and Improved Design Coming to CBSO Invoices

Sent to the KFS-Update Mailing List on Oct. 9, 2018

Financial Services is pleased to announce that invoices generated by the Campus Billing System Online (CBSO) will feature a new and improved layout and design beginning on Thursday, Oct. 11. CBSO is used by UCI departments to bill for goods, services, fines, claims for reimbursement, and other miscellaneous obligations due the university.

two invoices superimposed over each otherThe new invoices are designed to be easier for our customers and other debtors to understand. They feature clearer UCI branding, readability improvements, and straightforward instructions on where to send payment.

Click the image to the right to see a side-by-side comparison.

New Look, Same Process

The process for creating invoices in CBSO is not changing. Only the appearance of the invoice after you print it is different. The old and new invoices also contain the same information with a few exceptions. Bank wire instructions have been added to the invoice template and any information not relevant to debtor has been removed, including the student/non-student checkboxes and the KFS accounting line.

Standardized Payment Terms

Payment terms on all new invoices will be Net 30 – meaning the net outstanding amount is expected to be paid in full within 30 days. This uniform due date will ensure UCI is managing collections in a consistent and automatic basis campus wide.

Printing Invoices

Campus units will continue to print and send invoices to their non-student debtors. For optimal printing of the new CBSO invoice, the Campus Billing and Collections team recommends that invoices be entered and printed using Google Chrome.

CBSO is the only UCI authorized billing site for non-student billing. Campus departments are not authorized to send requests for payment to any entity other than through CBSO. Departments should tell customers to send payments directly to Central Cashiers. Payments must be receipted and applied to the appropriate CBSO invoice by the Central Cashiers.

If you have any questions about the new invoices or about the billing system, contact CBSO Liaison Jami Muñiz at 949-824-4686.

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