When creating a Disbursement Voucher (DV) or Travel and Event Management (TEM) e-document in KFS, users can select three special check handling options. You can enclose additional documents with a check, print a check for pick up at Financial Services in Aldrich Hall, or force a check to be printed when the payee has ACH direct deposit set up.
Contents
Detailed instructions for Special Handling for both DV and TEM e-documents are below. If you have questions about completing a reimbursement, please contact the KFS Help Desk at kfs@uci.edu or use the Disbursement Voucher, Travel Reimbursement, or Entertainment Reimbursement eDoc Guides.
How to Enclose Additional Documents with a Check
Follow these instructions to enclose additional documents with a check.
If you're working on a Disbursement Voucher |
PAYMENT PROCESSOR Important! Don't delay in mailing documents for enclosure. Checks are mailed within three business days of the Payment Processor's receipt with or without check enclosures. |
If you're working on a TEM e-document |
PAYMENT PROCESSOR Important! Don't delay in mailing documents for enclosure. Checks are mailed within three business days of the Payment Processor's receipt with or without check enclosures. |
How to Print a Check for Pick Up at Financial Services in Aldrich Hall
Selecting Special Handling automatically generates a paper check regardless of whether direct deposit is set up for the payee. Follow these instructions if the department or payee would like to pick up a printed check from the Financial Services office in Aldrich Hall.
If you're working on a Disbursement Voucher |
Important! Financial Services in Aldrich Hall is the only allowable location for pickup. |
If you're working on a TEM e-document |
Important! Checks held at Financial Services are mailed after 30 days if not picked up. |
How to Mail a Printed Check When Payee has ACH Direct Deposit
This option will send a printed check by mail even if ACH direct deposit is set up for the payee. It can be used when separate checks need to be disbursed for a payee, avoiding one single payment. In particular, this is required for the U.S. Department of Homeland Security – Vendor #7334.
If you're working on a Disbursement Voucher |
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If you're working on a TEM e-document |
Important! If None is selected, the payment will be sent by the payee's default method of payment, including ACH direct deposit if it's been set up. |