Administrative Systems Access Verification

Man with glasses with ones and zeroes superimposed over the entire image

This year, Accounting and Fiscal Services is required to conduct an administrative systems access verification for all employees/system users. This verification process is an important internal control for the university.

As a Departmental Security Administrator, we rely on you to complete this verification process for your department(s). This year's review must be completed by May 19, 2017.

What You Will Be Doing

This verification process is UCI’s way of ensuring that all system users have the appropriate amount of access to our administrative systems. To accomplish this, you are required to review all of the system users you represent as a Departmental Security Administrator to ensure they have the appropriate level of system access. This must be done for both KSAMS (Kuali Security Access Maintenance System) and SAMS (Security Access Maintenance System).

Essentially, you will be generating two spreadsheets—one each for KSAMS and SAMS. Each spreadsheet will list out employees from your department who have access to UCI's various financial systems. Instructions for generating these spreadsheets are on this website.You will then review the spreadsheets to make sure everyone has the correct level of access, making adjustments as needed.

When you’ve done this for both KSAMS and SAMS, you will list the employees you’ve reviewed on a verification form and send that form to Accounting and Fiscal Services, certifying that you’ve completed the process.

Access Verification Step-By-Step Instructions

The menu to the left contains step-by-step instructions for completing the verification process. The first two links cover the verification process for KSAMS and SAMS. The final link details how you should certify that you’ve completed the process with Accounting and Fiscal Services.

 

Questions and Help

If you have any questions, contact Kelly Schoby at 949-824-5308 or AuditCtl@uci.edu.

For questions about changing a DSA or user access, please contact the Kuali Financial System Help Desk at KFS@uci.edu or 949-824-7001.

 

Useful Documents