Directory of Campus Financial Reports

Man taking notes with a laptopThe following is a list of reports that can be run on demand at any time. Data presented in these reports are updated nightly, meaning data should reflect the as-of last working day night state.

Chart of Accounts Lookup Reports

Name

Description

Sample

Audience/User

Chart of Accounts Inquiry

This utility provides a convenient way of searching and navigating the KFS Chart of Accounts structure. This includes Organizational Hierarchy, Accounts, Fiscal Officers and Delegates, Fund Groups, and Object Codes. Release Notes

coainquiryexample

All Financial Users

TEM Profile Report

The TEM Profile report shows employees who have a TEM Profile and what Organization they’re assigned to. Release Notes

temprofilereport

Travel and Event Management Arrangers 

Account Lookup

Shows a list of Accounts. It is recommended to use the Chart of Accounts Inquiry to pull the same information. You can filter by Organization Code, or Fund. There are additional options on the top left of the Report Prompt Page.

acclookupexample

All Financial Users 

Award Lookup

Search for Award details using a wide variety of filters.

awardlookupexample

All Financial Users 

Object Code Lookup

Shows a list of Object Codes. It is recommended to use the Chart of Accounts Inquiry to pull the same information. You can filter by Object Consolidation, Level Code, or specific Object Codes.

objlookupexample

All Financial Users 

Project Code Lookup

Show's a list of all Project Codes. You can Filter by Organization Code, or a specific set of Project Codes. To view all Project Codes, use the '%' wildcard symbol to search for everything.

projlookupexample

All Financial Users

General Ledger Reports

Name

Description

Sample

Audience/User

Ledger Reconciliation

This report provides detailed transactional information on Current Budget, Actuals and Encumbrances for a given Account with subtotals at each Consolidation. This report features a balance from the previous month for the account and each Consolidation Code. 

Click here for descriptions and definitions on General Ledger Columns.

Release Notes

ledgerreconpic

Fiscal Officers and Financial Managers.

Account Summary Report

The Account Summary Report shows “as of” totals and balances for an Account by Consolidation Code and by Object Code.

accsummexample

Fiscal Officers and Financial Managers. 

Account Transaction - Income and Expense

The Account Transaction Report shows detail entries from the KFS General Ledger. 

Click here for descriptions and definitions on General Ledger Columns.

acctranexample

Fiscal Officers and Financial Managers. 

Fund Summary Report

The Fund Summary Report shows “as of” totals and balances of a particular fund by Account and by Consolidation Code.

fundsummexample

Fiscal Officers and Financial Managers. 

Encumbrance Report

The Encumbrances report displays the most current detail for encumbrances.

encumbexample

Fiscal Officers and Financial Managers. 

Organization Account Status

Quick overview of each account in a unit. Used to identify income that needed to be budgeted against, and accounts that were not solvent.

This report is used extensively in preparation for fiscal close.

Release Notes

orgaccstatusexample

Fiscal Officers and Organization Financial Managers/Leaders (MAABOs or MSOs) 

Organization Ledger Summary

Provides a summary by special fund categories developed by the Budget Office.

orgledgsummexample

Organization Financial Managers/Leaders (MAABOs or MSOs)

Recharge Review Analysis Tool

The Budget Office has developed a report tool that will provide some assistance with completing the yearly annual recharge report. For more information, see the guide for the report.

recharge analysis sample

Recharge Managers