Solution for Payroll Issues with July Ledgers in EDL and KFS

Sent to the KFS-Update Mailing List on Oct. 3, 2018

Earlier this summer, UCOP encountered a system error that caused transactions processed on the 7/9/2018 XX Payroll Cycle – the final payroll cycle for the 2017-18 fiscal year end – to be incorrectly duplicated into July 2018 reports. We are pleased to report that we now have a solution to this problem.

  • EDL and PPS Data Warehouse Reports

As of today, Oct. 3, EDL was loaded with the correct July Distribution of Payroll Expense (DOPE) reports and Data Warehouse was loaded with the correct July information. July reports from EDL and Data Warehouse are now correct and do not include the XX Payroll Cycle that ran on 7/9/2018. The Distribution of Payroll Expense ledgers in EDL for “August 3, 2018” were replaced and now show an upload date of August 4, 2018 and a run date of 9/21/2018 on the reports, to reflect the updated information.

  • KFS Ledgers

Because KFS has already closed the July 2018 Accounting Period, we are unable to remove the duplications of the charges for the XX Payroll Cycle in KFS. Instead, we have uploaded a file of reversals for the erroneous transactions. These reversals will wash out all duplications caused by the XX Payroll Cycle allowing you to balance your ledgers. These General Ledger reversal transactions posted to the September 2018 GL on 09/28/2018. Decision Support reports will show this KFS activity.

Thank you for your patience and understanding while we worked out this correction. If you have any further questions, contact the Payroll Office at payroll@uci.edu.

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