Solution for Payroll Issues with July Ledgers in EDL and KFS

Sent to the KFS-Update mailing list on Sept. 1, 2017

Last month, UCOP encountered a system error that caused transactions processed on the 7/3/2017 XX Payroll Cycle – the final payroll cycle for the 2016-17 fiscal year end – to be incorrectly duplicated into July reports. We are pleased to report that we now have a solution to this problem.

  • EDL and PPS Data Warehouse Reports

As of today, Sept. 1, EDL was loaded with the correct July Distribution of Payroll Expense (DOPE) reports and Data Warehouse was loaded with the correct July information. July reports from EDL and Data Warehouse are now correct and do not include the XX Payroll Cycle that ran on 7/3/2017. The Distribution of Payroll Expense ledgers in EDL for “August 5, 2017” were replaced and now show a run date of 8/31/2017 on the reports, to reflect the updated  information.

  • KFS Ledgers

Because KFS has already closed the July 2017 Accounting Period, we are unable to remove the duplications of the charges for the XX Payroll Cycle in KFS. Instead, we have uploaded a file of reversals for the erroneous transactions. These reversals will wash out all duplications caused by the XX Payroll Cycle allowing you to balance your ledgers. These reversal General Ledger transactions posted to the August 2017 GL on 08/30/2017. Decision Support reports will show this KFS activity.

Thank you for your patience and understanding while we worked out this correction.

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