New Form for Wire Transfer Payments & Upcoming Travel Workshops

Sent to the KFS-Update mailing list on Aug. 4, 2017

New Form to Request a Wire Transfer to a Foreign Bank

The Accounts Payable Office has created a new form that must be completed for all wire transfer payments to foreign banks. Bank of America will require the information collected in the form – including IBAN Number, Bank Sort/ABA or Swift Code – for all wire transfers starting on Aug. 21.

Payment Method Drop-down menu showing W - Wire Transfer (Foreign BANK Only) selected

REMINDER: Wire transfers are only allowable for payments to foreign vendors/banks.

When requesting a wire transfer, be sure that the payment method of your KFS document is changed to “W-Wire Transfer (Foreign BANK Only).” Include the new Wire Transfer Request Form with your scanned supporting documentation. The form can be downloaded from the Accounts Payable webpage. Email travel-accounting@uci.edu for questions about requesting wire transfer payments.

Sign Up for a Monthly Travel Accounting Workshop

Travel Accounting recently scheduled a new slate of Travel and Entertainment Workshops for the rest of 2017! The next monthly workshop will be held Wednesday, Aug. 16, in the Accounting Department Office. The workshops cover policy and procedures related to reimbursing travel, entertainment, and relocation expenses.

Travel and Entertainment Workshops for 2017

Date

Day

Time

Location

Aug. 16

Wednesday

9 a.m.

Accounting Office (120 Theory, Suite 200)

Sept. 11

Monday

9 a.m.

Accounting Office (120 Theory, Suite 200)

Oct. 25

Wednesday

9 a.m.

Accounting Office (120 Theory, Suite 200)

Nov. 8

Wednesday

9 a.m.

Accounting Office (120 Theory, Suite 200)

Dec. 6

Wednesday

9 a.m.

Accounting Office (120 Theory, Suite 200)

Space is limited, so please email travel-accounting@uci.edu to reserve your seat.

Fiscal Officer Training and More KFS Classes

Users new and old alike are invited to enroll in an array of KFS classes either online or in a traditional classroom setting. Current in-person training sessions are listed below.

KFS In-Person Classroom Training for September

Class Title

Date

Time

KFS Basics

Sept. 6

10 a.m. – noon

Fiscal Officer Training

Sept. 7

8:30 – 11:45 a.m.

KFS TEM: Travel Reimbursements

Sept. 11

8:30 – 11:45 a.m.

KFS Financial Transactions

Sept. 13

9 – 11 a.m.

KFS TEM: ENT Event/Meeting and Reimbursements

Sept. 18

9:30 – 11 a.m.

KFS Decision Support

Sept. 21

9 – 11 a.m.

KFS FT: Disbursement Voucher

Sept. 25

9 – 10 a.m.

Location: OIT Training Lab, Anteater Instruction Research Building (AIRB 1020)

Registration is required, so be sure to sign up for the class of your choice at the UC Learning Center website: www.uclc.uci.edu. (NOTE: UCLC is down for maintenance until Tuesday, Aug. 8). Classes may be rescheduled if attendance minimum is not met. If you need assistance signing up for classes, contact the KFS help desk at kfs@uci.edu or 949-824-7001.

Tips for Uploading Supporting Documentation to KFS/FileNet

The ability to directly upload supporting documents directly to FileNet was added to KFS in April. This replaced the need to send documentation to central scanning for several types of KFS e-documents. Please keep in mind the following when uploading documents:

  1. The option to upload is not available until the KFS document has been saved or submitted.
  2. Before you upload any images, make sure that sensitive or personal data is redacted. Files cannot be deleted after they are uploaded.
  3. Documents should be scanned (or photographed) into one of the following file formats: .pdf, .jpg, .jpeg, .bmp, .png, .tiff, or .tif.
  4. Images should be uploaded from the Image Scanning tab. Click the Browse button to select the image from your computer. Click the Add button to upload your image.
  5. No coversheet is needed for direct upload.
  6. Do not use the Notes and Attachments Tab to upload items to a TEM or DV e-document.

For more information, please see the Supporting Documents Guide. To find out more about how long documents uploaded to FileNet are retained, please see the Document Retention for Accounting page.

Get Your Colleague on This Email List

Know someone who should be receiving this email? Tell them to sign up for these updates by going to maillists.uci.edu/ and subscribing to:

  • KFS-Update for updates and news about the Kuali Financial System
  • UCI-DWH for Decision Support and Data Warehouse updates

You can unsubscribe from this mailing list using the same link. Accounting and Fiscal Services news and announcements can also be found online at www.accounting.uci.edu. If you encounter a problem with KFS or need help, contact your department’s financial expert or the KFS Help Desk at kfs@uci.edu or 949-824-7001.

Sign Up to Get A&FS News in Your Email

Subscribe to the following mailing lists to keep up to date on the latest UCI financial news.

Follow the links above, type your email address into the first box and click the subscribe button. All the other boxes are optional.