Payroll Office News - March 2017

Payroll Office News March 2017

Sent to the PPS-Update mailing list on March 20, 2017

Update on Issue with January Payroll Data

Because of a processing error in the Payroll/Personnel System (PPS), expenses associated with employee leave usage were posted to the wrong PPS Sub Account in January. More specifically, employee leave usage hit Sub 02 (Salaries & Wages General Assistance) instead of Sub 06 (Benefits) for the January accounting period.

KFS, Decision Support, and PPS Data Warehouse now have the correct Amounts, Object Codes, and Consolidation codes; however, all January transactions for employee leave usage are in Period 8 (February 2017). Because the January accounting period was closed, the correction of this issue appears in February reports. For reconciliation purposes, you will have to use your January EDL reports to verify the employee leave usage that posted in February.

We apologize for the inconvenience and if you have any questions, please contact Ashley Penny at or 949-824-2870.

Last Day of a Pay Cycle: Don’t Forget to Check for Blocked Transactions

Changes to your appointments and distributions on the Employee Database (EDB) can cause IDTC roster transactions to be blocked by PPS. To ensure your employees get paid on time, the Payroll Office advises payroll processors to review their IDTC rosters for unexpectedly blocked transactions on the last day of a pay cycle before all valid (non-blocked) payroll transactions are computed in PPS.

The last day of each pay cycle is listed in the PPS Deadlines in the “Last Day to Update EDB or make EDAT Adjustments” column. On these days, we recommend logging into PPS to check the IDTC (Department Time Collection) screen for transactions labeled as blocked. If hours have been blocked or are not present, PPS will allow you to process a late payment that day until 5 p.m.

Have questions about blocked transactions? Contact the Payroll Office at

Forms Updated on Payroll ZotPortal

Many of the forms available for download on the Payroll ZotPortal page have been recently updated. The updated forms are in PDF format and now include form fields you can fill out on the computer before printing, signing, and submitting the document.

To see what’s available, check the Forms/Tools section of the Payroll main menu.

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