Submit Payroll Overpayment Forms by November 15

Sent to the PPS-Update mailing list on Sept. 27, 2016

The Payroll Office must receive all overpayment adjustment requests by Nov. 15. This will provide us with enough time to calculate and process the overpayment from the employee. Failure to submit an overpayment request in time will result in the overpayment not being accurately adjusted on the employee’s 2016 Form W-2.

To obtain a UCI Payroll Office Overpayment Request Form: Contact Nabila Khalil at nkhalil@uci.edu. Forms must be returned to Nabila by Tuesday, Nov. 15, 2016. To process an overpayment, the repayment from the employee must be received by the Payroll Office no later than Dec. 9, 2016.

Missing this deadline will increase the amount that must be repaid!

For current overpayments processed in 2016, the employee will be required to repay the net amount of the overpayment (gross less adjustments for taxes and other deductions). If repayment is not received by Dec. 9, 2016, the amount the employee must repay will increase because taxes cannot be adjusted in subsequent years. Please remind your employees of this when you process the overpayment.

See the Employee Overpayment Policy page for more information. 

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