Sent to KFS-Update on June 23, 2015
All Travel and Event Management (TEM) documents and Disbursement Vouchers must be submitted, scanned, and approved by Accounting by 4 p.m. on June 24 to be recorded as 2014-15 expenses.
PLEASE NOTE: If you miss the June 24 deadline, DO NOT hold the documents. Submit your documents and receipts to scanning immediately. The Accounting office will make every effort to post them to the June ledger. DO NOT submit New Year (FY 15-16) transactions until July 1.
Check the scanned status of your eDocs
Department users can perform a Custom Document Search for Travel Reimbursements (TR), Entertainment Reimbursements (ENT), or Moving and Relocation Reimbursements (RELO) documents to see what may be in “Awaiting Document Scanning” status. For both DVs and TEM documents, Department Initiators and approvers are responsible for checking that the “Scanned?” Indicator displays “Y,” in order for their document to be eligible for Accounts Payable’s review and finalization.
Supporting Documentation and DVs
If the supporting documentation for your DV was scanned into a copied-from e-document, Accounts Payable recommends that you simply print and scan the DV’s coversheet to ensure it shows up as scanned in their action list. This will help expedite the approval process.
Please also review older documents for notes that Accounts Payable has added requesting additional supporting documents or approvals. Accounts Payable is making every effort to contact the initiator as well to inform them of any additional requirements.