How to Fix Employee Practice Liability Budget and Expense Misalignment

Sent to KFS-Update mailing list on March 3, 2015

If you handle budgeting for your unit, recent changes to the Kuali Financial System’s object consolidations and budget object codes will require you to rebudget funds related to the Employee Practice Liability (EPL) assessment.

In February, UCI implemented several new object consolidations to allow for enhanced KFS reporting. To facilitate this change, the General Expenses (GENX) consolidation was changed from budget object code 0003 to code 0007.

As recently as the January payroll cycle, the payroll system allocated budget for the EPL assessment using budget object code 0003 for the following funds: 19900, 19970, 20000, and 69750. Because EPL expense is mapped to the GENX consolidation—which now uses code 0007—budget and expenses for EPL have become misaligned.

An update to the payroll system has already been implemented, and the system will allocate budget accurately for all future payrolls. However, action is still required to realign EPL budget from the July – January payroll cycles.

Aligning EPL budget for July – January Payrolls

Units need to use the Budget Appropriation Transaction (BAT) e-document to move the budget for EPL from 0003 to 0007. This budget alignment must be done by account, but can be a single amount representing the sum of all the allocations made for the July through January payroll cycles. Keep in mind that all payrolls are processed the following month. For example, the January payroll was processed in February. You can refer to this Budgeting Quick-Start Guide for assistance.

You may also wish to review current budgets at this time to determine if rebudgeting using the new budget object codes is needed and process those budget adjustments as appropriate.

If you have questions or need help with this process, please contact kfs@uci.edu or 949-824-7001.

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