KFS Updated This Week

Sent to KFS-Update mailing list on December 11, 2014

The KFS team implemented several changes to the system this week, including a helpful addition to the action list and a new requirement for reporting the names of hotels and other lodgings. Continue reading for more information.

"Company name" field now required for lodging reimbursement

The UC Office of the President recently requested that every school in the system begin tracking certain lodging expenses. As a result, KFS users are now required to enter the name of their lodging into the "company name" field when adding a lodging expense to a travel and event management (TEM) document. Previously, the company name field was optional. Now, KFS will not allow you to proceed with new documents if you do not include a company name for your lodging.

New action list column indicates backup document scanned status

A new column indicating whether backup documents have been scanned was added this week to the KFS action list. This means you can now see if backup documents for disbursement vouchers (DV), travel reimbursements (TR), travel authorizations (TA), entertainment reimbursements (ENT), and moving and relocation reimbursements (RELO) have been scanned without leaving the action list. And, as was announced following the last update to KFS, you can still search for documents according to whether or not their backup documentation has been scanned using the custom document search.

If you have questions or need help, please contact kfs@uci.edu or 949-824-7001.

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