Escalation Process for Overdue Reports

During the last week of each month, the Compliance Analyst in Contracts and Grants Accounting sends a notice via PCSHelp@uci.edu to School/Center Contacts. This message contains any necessary PCS news and updates, and identifies the PCS deadline for the upcoming budget end month.

In the event that reports are not certified in a timely manner, an escalation process has been established. The Compliance Analyst in C&G Accounting runs a PCS overdue report, sorts it by the Org ID, and emails notices for each Org ID as follows:

Level

Send Date

Email notice is sent to...

Copied on the email:

1st Notice

2nd of month

KFS-PCS Contact at the School/Center

  • C&G Accounting Manager and Compliance Officer

2nd Notice

16th of month

KFS-PCS Contact at the School/Center

  • Finance Director
  • A&FS Assistant Vice Chancellor/Controller
  • C&G Accounting Director, Manager, and Compliance Officer

3rd Notice

2nd of following month

Assistant Dean of the School/Center

  • Finance Director
  • A&FS Assistant Vice Chancellor/Controller
  •  C&G Director, Manager, and Compliance Officer

All payroll certification related questions should be directed to PCSHelp@uci.edu. System issues will be promptly reported to the Office of Information Technology (OIT).